Privacy statement
This privacy statement applies to personal information collected by the Electoral Commission through our online learning modules. These modules are hosted on the Totara platform which is administered by LearningWorks Ltd (http://learningworks.co.nz).
Collection of personal information
The Commission is committed to ensuring personal privacy through:
- proper collection of personal information
- proper storage of personal information
- proper disposal of personal information
- ensuring individuals’ access to their own personal information, including the ability to correct it.
The information collected includes the registration details required to set up a user with access to the online learning platform, the questions you complete as you work your way through each module and your results.
Use and disclosure
The Commission will only use personal information that you provide to us through the online learning modules for the purposes for which it was collected. We may use your personal information for the purposes of administering and improving the online learning platform, improving our services or communicating with users. We will not share your personal information with others unless this is necessary for the purpose for which you gave us the information. The personal information you provide to us may be shared with LearningWorks to the extent that is necessary for them to administrate or improve the online learning platform. They will not use that information for any independent purpose of their own or share that information to any other third party.
Storage
Information collected through the online learning platform is held on the Commission’s behalf by LearningWorks in the Catalyst Cloud based in New Zealand https://www.catalyst.net.nz/catalyst-cloud. We will store and keep your personal information secure in accordance with the Privacy Act 1993 and any agents will be subject to the Commission’s information security and privacy requirements.
Use of cookies
Browser or web cookies are small text files that are sent by a website and stored on your computer’s hard drive to collect information about how you use the platform, for particular features to work or to improve your experience on the platform. No personally identifiable information is collected using cookies. You can manually disable cookies using your web browser at any time (disabling cookies will not affect your ability to use the online modules).
Access to and correction of personal information
You have the right to ask for a copy of any personal information that the Commission’s hold about you and to ask for it to be corrected if you think it is wrong. If you would like to ask for a copy of your information, or to have it corrected, please contact us at privacy@elections.govt.nz.